Series and seasons

This guide is for organisers that run a series, such as a championship. If your organisation is not a series, you will not see "Seasons" in the sidebar.

Create a season

Choose "Seasons" in the sidebar, then "New season".
Enter a "Season name", "Starts on" and "Ends on".
Set when registration runs with "Registration opens" and "Registration closes".
Set the range of permanent numbers: "Lowest permanent number" and "Highest permanent number".
Tick "Fee includes GST" if the registration fee already includes it.
Save the season.

Open and close registration

Open the season with "Edit". Choose "Open registration" so competitors can register. Choose "Close registration" to stop new registrations (it asks you to confirm). A closed season can be reopened with "Reopen registration".

Which organisers can join

Under "Organisers" on the seasons page, enter another organiser's slug in "Organiser slug" and choose "Add organiser". That organiser can then attach their events to your seasons. Use "Remove" to take one off.

Attach an event to a season

On an event's edit page, find "Series". Pick the "Season", set the "Round number" and choose "Save series". The Series section only appears if your organiser belongs to a series.

Work the registrations

Choose "Registered competitors" on the season. You can:

Set a competitor's "Permanent number" and choose "Set number". A registered driver is given their permanent number first when you assign event numbers.
Change the "Payment status" and choose "Save".
Choose "Withdraw" to remove a registration.
Choose "Export CSV" for your records.

What competitors see

Competitors open "Series" in their sidebar to register for an open season and ask for a number. They can withdraw their registration while the season is open. Registered competitors may get registered pricing on events, where you set it. See Fees and the withdrawal policy.

If something goes wrong

A competitor cannot register. The season is not open, or the number they asked for is outside your range or taken.
You cannot change payment status. Your role does not manage finance. See Members and roles.

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