Ask a sanctioning body to sanction your event

You can ask a sanctioning body to sanction an event without leaving Stagewerk. The body answers from its own screen, and its permit number appears on your event. This is separate from the supplementary regulations: see Issue the supplementary regulations for the draft.

Submit a request

1. Open the event and find the "Sanction" section.
2. Choose the "Sanctioning body". Only bodies that have an account on Stagewerk are listed.
3. Add a "Note for the body" if you want to tell them something. It is optional.
4. Choose "Submit for sanction".

An event can have one request at a time with each body. You can ask a second body as well. If the body declines, or you withdraw, you can submit a new request.

Read the answer

The request appears under "Sanction" with its status.

• "Pending" means the body has not answered yet. You can choose "Withdraw" to take it back.
• "Approved" shows the permit number the body issued. The same number is saved as the event's "Permit number", and it is shown on the public page of the event if the event is public. Approval does not change the event's "Sanctioning body" field: set that yourself on the event.
• "Declined" shows the reason the body gave. Fix the issue and submit a new request.

The person who submitted the request also gets an email when the body approves or declines.

What the body can see

The body sees the event's name, your organiser's name, the discipline, dates and venue, and your note. It does not see entries, fees or contacts.

If something goes wrong

• No body is listed. The body has no account on Stagewerk yet. Record its answer yourself as described in Issue the supplementary regulations.
• You cannot submit or withdraw. You need a role that manages events. See Members and roles.
• The body approved but the permit number is wrong. Ask the body. You can also edit the "Permit number" on the event.

https://develop.stagewerk.com/help