Organisers
Sponsors, equipment, insurance and permits
Keep your club's sponsor list, equipment loans, insurance certificate and permit register in one place.
Four small registers sit in your organisation's sidebar. Each one is for your own records. Which ones you see depends on your role.
| Sidebar item | Who sees it |
|---|---|
| "Sponsors" | Anyone who can manage events |
| "Equipment" | Anyone who can manage events |
| "Club permits" | Owners and event secretaries (anyone who can manage entries) |
| "Insurance" | Owners |
If an item is missing, ask an owner. See Members and roles.
Sponsors
- Choose "Sponsors" in the sidebar.
- Under "Add a sponsor", enter the "Name". Add the "Website" if you want it linked (a full address starting with https:// or http://; it opens in a new tab).
- Choose a "Tier".
- Optionally set a "Renewal date". You are reminded on your dashboard before it.
- Set "Shown on your public page" to Yes or No.
- Add "Notes" if you like. Only your team sees these.
- Choose "Add sponsor".
To add a logo, open the sponsor under "Your sponsors" and use "Upload the logo of" the sponsor. It must be a JPEG, PNG or WebP file and is public on your page once it has been checked for viruses. SVG is not accepted. Use "Save changes" to edit a sponsor and the remove button to delete one with its logo.
"Download report (CSV)" gives you the list for your records.
Equipment
Use this for club radios, timing kit and trailers, and who has them.
- Choose "Equipment" in the sidebar.
- Under "Add equipment", enter a "Name", a "Category" (pick a suggestion or type your own) and an optional "Serial number or tag" and "Notes". Choose "Add equipment".
- To lend an item, open it in the "Register" and fill in the loan: pick an "Event", name a "Person", or both, then set "Out on" and "Due back on". Choose "Lend".
- "Out now" lists what is on loan and what is overdue. When it comes back, choose "Mark returned".
Set an item's "Status" to Retired when it is gone. It keeps its history but cannot be lent. Overdue loans also appear under "Expiring soon" on your dashboard.
Insurance certificates
Keep the club's current certificate here so it is on hand when an event needs it.
- Choose "Insurance" in the sidebar.
- Under "Add a certificate", enter the "Insurer", the "Policy number" and the "Expiry date", and attach the file: a PDF or a clear photo of every page, up to 10 MB.
- Choose "Add certificate".
When the policy renews, add the new certificate beside the old one. Nothing is deleted. The "Expiring soon" panel on your dashboard warns before the newest certificate runs out. Each time a file is opened it is written to the audit log, and you may be asked for your password first.
Club permits
The permit register is your list of club and concessional registration permits. It is a record you keep yourself: Stagewerk does not know any state's rules and does not decide eligibility.
- Choose "Club permits" in the sidebar.
- Under "Add a permit", enter the "Holder" and the vehicle ("Vehicle make", "Vehicle model", "Year", "Registration", "VIN").
- Enter the "Scheme state", "Scheme name" (in the scheme's own words) and "Permit number".
- Set the "Status", "Issue date" and "Inspection expiry date".
- Choose "Add permit".
To note an eligibility check or a logbook endorsement, open the permit and use "Kind", "Date", "Outcome" and "Note", then choose "Record". These are your notes, not a decision by the app.
Under "Scheme return", choose a "State" and an "Issued from" and "Issued to" date, then "Download CSV". Each state has its own return form, so check the columns against it before you send anything.
To remove a permit with all its checks, use "Remove permit". To keep the history, set the status to Cancelled instead.